2. Approval for travel

UQ travel is an approved journey, regardless of funding, for the purpose of UQ business, that includes either a flight or overnight accommodation away from a UQ traveller’s normal place of work.

Domestic travel approval

Domestic travel is travel to/from and within any Australian state/territory that includes a flight or overnight accommodation.

Prior to booking domestic travel, travellers must:

Receive approval via the Domestic Travel Declaration;
Complete the Dual Purpose Calculator if undertaking private travel; and
Email completed Domestic Travel Declaration and Dual Purpose Calculator to their finance team.

Once the above steps are completed, travellers can book domestic travel (refer to Booking Travel – How to book domestic travel).

International travel approval

International travel is travel to, within or between countries outside of Australia.

Prior to booking international travel, travellers must:

Review the UQ International Traveller Checklist;
Complete the Dual Purpose Calculator if undertaking private travel;
Receive approval via the International Travel Business Case and Declaration form; and
Email completed International Travel Business Case and Declaration form, and Dual Purpose Calculator, to their finance team and UQ Travel.

Note: Once completed international travel approval forms are received, UQ Finance teams will provide payment approval to FCM Travel Solutions on your behalf (see Booking Travel section).

Once the above steps are completed, travellers can book international travel (refer to Booking Travel – How to book international travel).

High Risk Destination Approval

If travel is to a High Risk Destination/s, travellers must email completed approval forms to UQ Travel, at least 10 business days prior to planned departure, ensuring appropriate risk management is provided. UQ Travel will work with the High Risk Travel Approver to assess the travel request. UQ Travel will email travellers with an approval decision.

Travellers and approvers are responsible for checking DFAT’s travel advice levels from when they start planning until their departure and during their travels, for both their destination and transit countries. If the travel advice level increases prior to departure, the travel must be re-approved. Travel advice levels can change at short notice.