UQ introduces standardised travel allowance

4 Aug 2017

The new standard UQ travel allowance rates for domestic and international travel will come into effect from mid-August. The Travel Procedure and the Domestic Travel Allowance Calculator 2017 - 18 [XLS] and the International Travel Allowance Calculator 2017 - 18 [XLS], maintained by Finance and Business Services, will be updated shortly to reflect the new rates. 

You can also download the Travel Allowance Fact Sheet

Domestic travel allowance

From 14 August UQ staff will be able to apply for a domestic travel allowance through the new Expense Management System (ProMaster). The domestic travel allowance will apply to meals and incidentals only and will be paid to staff directly via their personal bank account. Training options for ProMaster are listed at the bottom of this page.

Staff will not be required to collect receipts or reconcile the transaction if they take the domestic travel allowance.

For travel within Australia (regardless of location) staff will be paid $85 for meals and incidentals per overnight stay while on UQ business travel.

The standard rate ($85) will also apply to domestic travel allowance loaded onto a Travel Card, however you will still need to follow the current process of completing a statement for acquittal and travel finalisation.

Note: UQ plans to phase out Travel Cards for staff travelling domestically in the near future and domestic travel allowance will only be available to staff via the expense management system (Promaster).

Accommodation is to be paid by actuals only, not by travel allowance.

International travel allowance

International travel allowance will continue to be loaded onto Travel Cards for now, through the International Travel Request form in UniFi. The international travel allowance will apply to meals and incidentals only.

The standard rates below will apply to international travel allowance loaded onto a Travel Card, however you will still need to follow the current process of completing a statement for acquittal and travel finalisation.

From  mid-August the new rates for international travel allowance (outlined below) will come into effect:

International Country Group

Daily Allowance

1

$60

2

$85

3

$115

4

$130

5

$170

6

$200

Group

1

2

3

4

5

6

Country

 

Any countries not otherwise listed

 

Albania, Argentina, Belarus, Bolivia, Bosnia, Brunei, Gambia, Kazakhstan, Kosovo, Kyrgyzstan, Laos, Macedonia, Malawi, Namibia, Nepal, Pakistan, Paraguay, Serbia, South Africa,
 Surinam, Ukraine, Vietnam

 

Algeria, Armenia, Azerbaijan, Brazil, Bulgaria, Burkina Faso, Cambodia, Chile, Colombia, Costa Rica, Croatia, Cuba, Czech Republic, East Timor, Egypt, El Salvador, Eritrea, Estonia, Ethiopia, Fiji, Georgia, Gibraltar, Guatemala, Guyana, Hungary, India, Indonesia, Iran, Lithuania, Malaysia, Malta, Mauritius, Mexico, Morocco, Mozambique, Myanmar, Nicaragua, Panama, Philippines, Poland, Portugal, Romania, Rwanda, Saint Vincent, Sierra Leone, Slovenia, Sri Lanka, Sudan, Tanzania, Tonga, Tunisia, Turkey, Uganda, Uruguay, Zambia

Bangladesh, Cameroon, Cook Islands, Cyprus, Dominican Republic, Ecuador, Ghana, Greece, Jamaica, Kenya, Latvia, Mali, NZ, PNG, Peru, Saint Lucia, Saudi Arabia, Senegal, Slovakia, Solomon Islands, Taiwan, Thailand

Antigua and Barbuda, Austria, Bahrain, Barbados, Belgium, Canada, China (incl Hong Kong and Macau), Congo Democratic Republic, Cote D'lvoire, Finland, France, Germany, Iceland, Ireland, Israel, Italy, Jordan, Korea Republic, Kuwait, Lebanon, Luxembourg, Netherlands, New Caledonia, Oman, Puerto Rico, Qatar, Russia, Samoa, Singapore, Spain, Sweden, Trinidad and Tobago, UAE, UK, USA, Vanuatu, Venezuela

Angola, Bahamas, Bermuda, Denmark, Gabon, Japan, Monaco, Nigeria, Norway, Switzerland

 

Claiming domestic travel allowance via ProMaster

From 14 August UQ staff will be able to apply for a domestic travel allowance ($85 per overnight stay) through the new Expense Management System (ProMaster). ProMaster information sessions and training options are below:

  1. Online training will provide step-by-step instructions to using Promaster. A sneak peek of the training material is available here.
    To view the domestic travel allowance claim sneak peak click Expense Management System Sneak Peek Training > Main Menu - What would you like to do today? > Create a Travel Allowance Expense Claim.
  2. Lunchbox sessions are being held in August and will target corporate credit cardholders, financial delegates specifically, and any staff member interested in learning more about ProMaster (including travellers/travel bookers).

Campus

Date

Time

Location

RSVP

Gatton

Tuesday 8 August 2017

1.45pm - 3.30pm

Plant Industries Building, Lecture Theatre, Room 8111-113

Click here to RSVP

St Lucia

Wednesday 9 August 2017

12:15pm – 2:00pm

Senate Room, Level 5, Brian Wilson Chancellery 61A

Click here to RSVP

Herston

Thursday 10 August 2017

12:15pm - 2:00pm

Learning Space Room 325, Level 3, Mayne Medical School Building (881)

Click here to RSVP

What if I can’t attend?
If you're unable to make any of the above presentations in person, please note a session will be livestreamed from the St Lucia Campus. This session will be recorded and uploaded to the  Travel and Expense Management Project page so staff can view an information session at any time.

Livestream Session Details
Date: Wednesday 9 August 2017
Time: 12.15pm
Link: https://lecture.recordings.uq.edu.au:8443/ess/echo/presentation/4402f9fc-67e2-47c8-90f2-fd343d052b2a  (The link is best opened in FireFox).

More lunchbox sessions will be scheduled once the system goes live. For more information, refer to the Travel and Expense Management Project page, or contact fbs.support@uq.edu.au.

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