6. Returning from travel

On returning from your trip, your travel expenses/records need to be finalised.

If you have any queries please contact your local Finance Professional Services team or fbs.support@uq.edu.au.

Travel diary

A Travel Diary is a daily record of each business activity undertaken during University travel and is a requirement of the Australian Taxation Office.

The UniTask Travel request form includes a travel diary section where it is required as part of your travel. If your travel changes significantly from the original request, please ensure you update the travel diary within the travel request accordingly prior to finalising the request. Refer to How to change a UniTask Travel Request user guide.

UQ travellers, where appropriate, may be required to provide copies of necessary travel-related records and supporting documentation. All travel-related records must be finalised within 30 days of return from UQ travel and stored for seven years.

Finalising expenses

UQ Corporate Credit Card reconciliation

UQ Corporate Credit Cards must be reconciled in a timely manner via UQ's Expense Management System (EMS) ExpenseMe Pro.

Travellers should associate all travel expenses in EMS to the UniTask Travel Request Trip ID.

For more information refer to Corporate Credit Cards.

Expense reimbursement

You can claim reasonable out-of-pocket expenses on your return from travel, with appropriate supporting documentation.

For more information on the reimbursement process and the relevant claim forms, refer to Expense Claims.